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Gradebook Quick Entry Tips

PowerTeacher Quick Entry Tips

Note: If you frequently refer to this page, you may find it helpful to print it and place it at your workstation. To help you to quickly accomplish tasks you perform frequently, you can use the following quick entry tips, which include a number of shortcut keys. Shortcut keys consist of pressing one or a combination of keys on the keyboard to complete a task. See the respective sections for detailed procedures.

Scoresheet Keyboard Shortcuts

TaskShortcut (Windows)Shortcut (Mac)
Assignments: Assign 100% of points possibleDo one of the following:
  • Enter an equal sign (=) and press ENTER to assign 100% of points possible for the assignment
  • Open the Score Inspector and enter an equal sign (=) in the Score field
Collected: Mark or clear a student's assignment as collectedDo one of the following:
  • Enter Col in the score field (repeat to remove)
  • Enter period (.) in the score field (repeat to remove)
  • Right-click in the score field and select Collected (repeat to remove)
  • Open the Score Inspector and select the Collected checkbox (deselect the checkbox to remove)
  • Use Fill Scores command to apply to multiple students
Comments: Add a comment to a student's assignment scoreDo one of the following, and enter comments in the Comment field:
  • Press and hold CTRL+SHIFT+I
  • Right-click on a score field and select Show Score Inspector
  • Use Fill Scores command to apply to multiple students
Comments: Add a comment to a student's final gradeDo one of the following and enter comments in the Comment field:
  • Double-click on a student's final grade
  • Press and hold CTRL+SHIFT+I
  • Right-click on a final grade and select Show Score Inspector
  • Use Fill Scores command to apply to multiple students
Exempt: Mark a student's assignment as exemptDo one of the following:
  • Enter Ex in the score field
  • Right-click in the score field and select Exempt
  • Open the Score Inspector and select the Exempt checkbox
  • Use Fill Scores command to apply to multiple students
Fill Scores: Assign a score, comment, and/or flag (late, collected, missing, exempt) to multiple students for an assignmentDo one of the following:
  • Right-click in a score field and select Fill Scores
  • Select Fill Scores from the Tools menu
Late: Mark or clear a student's assignment as lateDo one of the following:
  • Enter Lt in the score field (repeat to remove)
  • Enter asterisk (*) in the score field (repeat to remove)
  • Right-click in the score field and select Late (repeat to remove)
  • Open the Score Inspector and select the Late checkbox (deselect the checkbox to remove)
  • Use Fill Scores command to apply to multiple students simultaneously
Missing/Not Handed In: Mark or clear a student's assignment as missingDo one of the following:
  • Enter Mi in the score field (repeat to remove)
  • Enter forward slash (/) in the score field (repeat to remove)
  • Right-click in the score field and select Missing (repeat to remove)
  • Open the Score Inspector and select the Missing checkbox (deselect the checkbox to remove)
  • Use Fill Scores command to apply to multiple students simultaneously
Navigate to next or previous student on the Scoresheet Student View windowDo one of the following:
  • Use the arrow buttons on the Scoresheet Student View to navigate to the previous or next student in the selected list on the Classes pane
  • Press and hold CTRL+ALT+RIGHT ARROW on Windows or COMMAND+RIGHT ARROW on Mac to navigate to the next student
  • Press and hold CTRL+ALT+LEFT ARROW on Windows or COMMAND+LEFT ARROW on Mac to navigate to the previous student
Override a Final GradeDo one of the following and select the Manual Override checkbox:
  • Double-click in a Final Grade field
  • Right-click in a Final Grade field and select Score Inspector
  • Press and hold CTRL+SHIFT+I
Quick Fill: Assign a score to all blank fields in a column.
  1. Right-click on the assignment or standard column header and select Quick Fill.
  2. Select the applicable score from the pop-up menu.
Zoom InDo one of the following:
  • Click on a final grade field or assignment header and press and hold CTRL+SHIFT+=
  • Select Increase on the View menu
Zoom OutDo one of the following:
  • Click on a final grade field or assignment header and press and hold CTRL+SHIFT+-
  • Select Decrease on the View menu

Score Inspector Keyboard Shortcuts

TaskShortcut (Windows)Shortcut (Mac)
Navigate to the next assignmentPress and hold CTRL+ALT+RIGHT ARROWPress and hold CTRL+OPTION+RIGHT ARROW
Navigate to the next studentPress and hold CTRL+ALT+DOWN ARROWPress and hold CTRL+OPTION+DOWN ARROW
Navigate to the previous assignmentPress and hold CTRL+ALT+LEFT ARROWPress and hold CTRL+OPTION+LEFT ARROW
Navigate to the previous studentPress and hold CTRL+ALT+UP ARROWPress and hold CTRL+OPTION+UP ARROW
Open Score InspectorDo one of the following:
  • Right-click in a score field and select Score Inspector
  • Press and hold CTRL+SHIFT+I
  • Select Score Inspector from the Tools menu

Main Menu Keyboard Shortcuts

TaskShortcut (Windows)Shortcut (Mac)
CopyPress and hold CTRL+CPress and hold COMMAND+C
CutPress and hold CTRL+XPress and hold COMMAND+X
Hide other application windowsPress and hold ALT+TABPress and hold OPTION+COMMAND+H
Hide PowerTeacher Gradebook windowPress and hold ALT+TABPress and hold COMMAND+H
Open Assignments windowPress and hold CTRL+SHIFT+2
Open Categories windowPress and hold CTRL+SHIFT+C
Open Class Info windowPress and hold CTRL+SHIFT+5
Open Grade Scales windowPress and hold CTRL+SHIFT+G
Open Grade Setup windowPress and hold CTRL+SHIFT+4
Open Gradebook online helpPress F1Press and hold COMMAND+?
Open New Gradebook windowPress and hold CTRL+NPress and hold COMMAND+N
Open Reports windowPress and hold CTRL+SHIFT+6
Open Score InspectorDo one of the following:
  • Right-click in a score field and select Score Inspector
  • Press and hold CTRL+SHIFT+I
Open Scoresheet windowPress and hold CTRL+SHIFT+1
Open Students windowPress and hold CTRL+SHIFT+3
Open the Preferences windowPress and hold CTRL+,Press and hold COMMAND+,
PastePress and hold CTRL+VPress and hold COMMAND+V
Quit PowerTeacher GradebookPress and hold ALT+F4Press and hold COMMAND+Q
Recalculate Final ScoresPress and hold CTRL+SHIFT+R
Revert (discard unsaved changes)Press and hold CTRL+RPress and hold COMMAND+R
SavePress and hold CTRL+SPress and hold COMMAND+S
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