Whether your are using your own personal computer or a school-owned device, access to your data is important. When your computer goes down (which it will eventually and usually at the worst possible time), you should have a plan on how to recover that information. Much of our information (email, calendars, etc) is already stored online, the questions then becomes what else needs to be protected, and what is the best way to do that. Since there isn't one silver bullet
Useful if you work on multiple computers and/or mobile devices
Pros:Sync documents across multiple computer and devices, online file access, sharing options, 2 GB free,
Pros: Sync documents across multiple computer and devices, online file access, sharing options, 5 GB free, integrates with school GoogleDocs
Useful if you work on one computer and have everything on that one device
Pros: Sync one computer, size limited based on backup disk size, file versioning (can recover deleted or altered docs)
Cons: Mac-only, backups occur only on local (school or home) network, backups only available on local (school or home)
Pros: Sync one computer, online file access, sharing options, unlimited size, backup anywhere with an internet connection
Cons: $60/year, downloading recovery data can take a lot of time,
Important emails can be forwarded to any existing email account. Emails that are operationally important or document current / potential issues should be forwarded the to appropriate teacher or administrator.
If you need to download a large quantity of emails you can use a email client (ex. Apple's Mail, Outlook, or Mozilla's Thunderbird) on a personal computer. These emails will be available on your local computer after your account expires. Please remember to maintain the confidentiality of student information. Any student information should be deleted unless it pertains to an ongoing issue.
To backup other files like Google Drive, YouTube, Photos, you can use Google's Takeout service which will create a zip file of all your documents. Check the downloaded files to make sure it includes everything you need (ex. Takeout will not convert and download GDocs, but will download other documents like pdf and Word docs).
Google's Takeout will not export Google Docs, they will be converted and downloaded separately. You can follow these steps to download your Google Drive documents.
1. Select a document in Google Drive by using the checkbox next to document (do not open the document, just use the checkbox)
2. Click the "More" button and select "Download" from the menu
3. A new window will open up. Select the "All Items" tab at the top. Then select what types of files you would like to convert. Finally click the "Download" button to download a zipped file of your documents. If you have many Google Doc files it might take a while to complete this process.